Assignment book
Fifteen hands-on assignments at the level of the course. Do them at your own pace, in the tool that suits you best. Tick off what you've done; notes are stored locally on your device.
Mail and short texts
Take a real email you're wrestling with this week (change the names). Have Claude make three versions: business-short, warm-helpful, and very direct. Paste your chosen version into your prompt library.
Ask Claude: “Rewrite the email below for someone who doesn't yet know the hospital. Requirements: max 12 words per sentence as a guideline, no hospital jargon, no simplification that drops practical information (badge, IT, parking, first day).” Paste a real (anonymised) welcome or onboarding email. Then compare with ChatGPT.
Quickly write something a bit too emotional or irritated (an email you'd rather not send). Have Claude rewrite it “professional, polite, content unchanged”. Then test ChatGPT too, notice a difference in temperament?
Long documents and minutes
Take a Teams or Zoom transcript from a real meeting, anonymise names. Have Claude produce minutes with: attendees / decisions / actions + owner + deadline / open questions. Compare the time win with your previous workflow.
Open a public policy or organisational document relevant to your department head (e.g. a new hospital policy, a training framework, a GDPR update, or a union/HR regulation). Paste a 20-30 page fragment into Claude. Ask for a briefing for the department head (max 1 A4) with: what is new / central changes / practical consequences for the department / pages to read yourself. Reading prioritisation only, no substantive advice.
Take a mail thread of 8 or more messages about meeting preparation. Anonymise. Have Claude make an agenda with to-decide / FYI / open questions subdivision.
Office & Workspace
In Claude, describe a table you use often (leave schedule, annual-review planning, holiday overview, sick-leave tracker, small-expense overview). Ask: “What's one Excel formula that could structurally save me time in such a table?” Then test the formula in a real Excel.
Take one flat slide from an existing staff-meeting or department deck (e.g. text without structure, scraps of points). Have Claude make a better version: sharper title, 3 bullets, one speaking sentence at the bottom.
Open Gemini in Workspace and ask it to summarise a specific Gmail thread from last week. Compare with Claude (where you paste the thread manually). Which is faster on the secretariat?
GDPR and own prompts
Collect three requests for which you have or would like to use AI. Place each in green/amber/red. For amber: write down which adjustment would turn it green.
Use the prompt from lesson 5.8 to draft a short email to IT. Save it or send it, depending on your role. Document who you contact.
Open Le Chat. Do three small tasks: a short email, a minutes summary, a tone shift. Write down for yourself whether the output is usable for secretariat work.
Add three prompts you actually used this week to your library document. With title, one sentence on when to use it, and the full prompt text.
Remove three prompts you do have in your library but don't use. A library lives, less is often more.
Let one colleague try a prompt from your library. Ask whether they'd adapt or remove the prompt. Adjust your library based on the conversation.